MEMORANDUM OF ASSOCIATION
1.
Name of the association shall be called “ The Poona (Region)
Bridge Association, Poona”.
2.
Address of the Association shall be care of P.Y.C. Gymkhana,
Poona 4.
The
area controlled by the Association shall consist of the following districts in
the state of Maharashtra. Viz. Poona, Satara, Sangli, Kolhapur, Sholapur,
Ratnagiri, Kolaba, Nasik, Ahmednagar, Aurangabad, Bhir, Parbhani, Nanded,
Usmanabad, Jalgaon, Dhulia.
3.
Aims and objects of the Association :
a) To diffuse
useful knowledge of the game by making available to the members standard works
on the games by well known player writers, leading magazines, periodicals,
journals, newspapers etc.
b) To provide
means for improving the standard of the games by arranging lectures, exhibition
games etc.
c) To
generally do all such other lawful things as are incidental or conducive to the
attainment of the above objects of the association or any of them.
4.
The founder members of the executive committee of the
Association with whom the powers pertaining to management of the association
are vested, as accorded by the laws and bye-laws of the Association are as
under :
The executive committee of the Association shall consists of
8 members,
|
S.No. |
Name in
full |
Address |
Designation |
|
1. |
Shri.
Madhukar Vasudeo Apte. |
942/6
Panchila Bungalow, Poona-16. |
President. |
|
2. |
Shri.
Balkrishna Hari Gokhale |
884
Deccan Gymkhana, Poona |
Treasurer |
|
3. |
Shri.
Waman Meghashyam Gokhale |
|
Hon.
Secretary |
|
4. |
Shri.
Indrasen Krishnarao Shirole |
1201/D,
F.C. Road, Poona 4. |
Member |
|
5. |
Shri.
Shriknarao Raghunath karmarkar |
1436
Shukrawar Peth, Poona |
Member |
|
6. |
Shri.
Shriram Narhar Damale |
Suroyadaya,
P.Y.C. Colony, Poona |
Member |
|
7. |
Shri.
Manohar Krishnarao Rajayadhax. |
759/94 C
Jaltarang Poona |
Member |
|
8. |
Shri.
Dattatraya Shankar Patankar |
418 Narayan
Peth, Poona |
Member |
5.
We the several persons, whose names and addresses are given
below, are desirous of being formed into a Association in pursuance of this
Memorandum of Association.
|
S.No. |
Name and
Address |
Signature |
|
1. |
Shri.
Madhukar Vasudeo Apte. 942/6
Panchila Bungalow, Poona-16. |
|
|
2. |
Shri.
Balkrishna Hari Gokhale, 884
Deccan Gymkhana, Poona |
|
|
3. |
Shri.
Waman Meghashyam Gokhale |
|
|
4. |
Shri.
Indrasen Krishnarao Shirole 1201/D,
F.C. Road, Poona 4. |
|
|
5. |
Shri.
Shriknarao Raghunath karmarkar 1436
Shukrawar Peth, Poona |
|
|
6. |
Shri.
Shriram Narhar Damale Suroyadaya,
P.Y.C. Colony, Poona 4. |
|
|
7. |
Shri.
Manohar Krishnarao Rajayadhax. 759/94 C
Jaltarang Poona |
|
|
8. |
Shri.
Dattatraya Shankar Patankar 418
Narayan Peth, Poona |
|
WITNESS
The above
signatures are made in the presence of Shri. S.N. Oswal, Advocate, 799,
Shukrawar Peth, Poona – 2.
CERTIFICATE
To my
knowledge no other Association of the name of Poona (Region) Bridge
Association, Poona is in existence and previously registered under the
Societies Registration Act of 1860.
Signature
(V.M. Gokhale)
Constitution,
Rules and Byelaws
OF
THE POONA
(Region) BRIDGE ASSOCIATION
C/o.
P.Y.C. Gymkahan, Poona 4.
* Constitution,
Rules & Byelaws *
1. Name - The name of the Association shall be
“Poona (Region) Bridge
Association, Poona”
hereinafter called the Association.
2. Address - The address of the Association shall be care of P.Y.C.
Gymkhana,
Poona
4 or any other place as may be from time to time, fixed by the Executive
Committee.
3. Aims and objects :
a) To diffuse
useful knowledge of the game by making available to the members standard works
on the games by well known player writers, leading magazines, periodicals,
journals, newspapers etc.
b) To provide
means for improving the standard of the games by arranging lectures, exhibition
games etc.
c) To
generally do all such other lawful things as are incidental or conducive
to the attainment of the above objects of the association or
any of them.
4. Membership : The Association shall
have the following of membership :
Membership of the Association shall
be open to
A) Individuals
(Persons) and A) Clubs
A) Individual Members : Membership
in this category shall consist of : I)
Patrons, II) Life Members, III) Benefactors, IV) Associate Members and
V) Honorary members.
I)
Patrons : The executive Committee shall have the
powers to invite such persons as it
thinks fit to become Patrons of the Association, provided that no person shall
be invited to become a Patron unless the donates not less than Rs. 250/- to the
funds of the Association.
A
patron of the Association, on his agreeing in writing to be bound by the Rules
and Regulations of the Association, shall be entitled to all the rights and
privileges of the Membership, including the right of attending and voting at
General meetings, but shall not be liable to pay any annual subscription.
II)
Life Members : A
person desirous of being admitted as a Life Member of the Association shall pay
a sum of Rs. 100/- at the time when the application Form is submitted.
A
life member shall, unless the membership is determined in any of the modes
provided by the Rules, be a member of the Association for life, and so long as
he continues to be a member, he shall be exempted from the payment of the
annual subscription. He shall be
entitled to attend and vote at General Meetings.
III)
Benefactors : A person desirous of being admitted as a
Benefactor of the Association, shall pay a sum of Rs. 50/- at the time when the
application form is submitted.
A
Benefactor, unless the Membership is determined in any of the modes provided by
the Rules, be a member of the Association for life, and so long as he continues
to be a member, he shall be exempted from the payment of the annual
subscription. He shall be entitled to
attend and vote at General Meetings.
IV)
Associate Members
: Any person residing in the
area under the jurisdiction of the Association and desirous of joining the
Association, on signing an application form duly proposed and seconded by a
member or a representative of a member, may be elected by the Executive
Committee to be a member of the Association, and, on election, shall be known
as an Associate Member.
An
Associate Member shall pay an Annual Subscription of Rs.3/- to the
Association. He shall not be entitled
to attend or vote at General Meetings.
V)
Honorary Member
: The Committee may elect any
distinguished visitor, or any other person of distinction who has taken or is about
to take interest in the game and has rendered singnal services to the
Association as an Honorary Member for life or such period as the Committee may
deem expedient.
Such
Honorary Members shall not be entitled to speak or vote at the General Meetings.
Any person
who has attained the age of 18 years and is received in general society, shall
be eligible for admission to the membership of the Association. Every candidate for admission as a member,
except as an Honorary Member or a
Patron, shall submit his application on a prescribed form, duly proposed and
seconded by a member or a member representative, to the Committee alongwith the
amount of prescribed fees. The
committee may accept or reject any such application without assigning any
reason for doing so.
B) Club
Members : Membership in this category shall consist of : I) founder
Members, II) Perpetual Members and III) Ordinary Members.
I)
Founder Members
: All Clubs admitted as members
of the Association before 31.12.58 and had paid an affiliation fee of Rs. 25/-
shall be styled as the Founder Members.
All such clubs shall pay Rs. 20/- as annual subscription.
II)
Perpetual Members
: Any Club that pays to the
Association a sum of Rs. 500/- or more shall be admitted as a perpetual member
of the Association. Perpetual Members
will not be required to pay to the Association any annual subscription and
shall continue as such, unless the membership is determined in any of the modes
provided by the Rules, till the Club is dissolved or wound up by its members.
III)
Ordinary Members
: Any Club, District Body or
Zonal Body within the jurisdiction of the Association and interested in the
game of Contract Bridge and caters for it, may be admitted as a member of the
Association and shall be called an Ordinary Member. The entrance fee and the annual subscription for the Ordinary
Members shall be as under :
a) For Club -- Entrance Fee Rs. 50/-
Annual
Subscription Rs. 50/-
b) For District Body Entrance Fee Rs. 50/-
Annual
Subscription Rs. 50/-
c) For Zonal Body Entrance
Fee Rs.100/-
Annual
Subscription Rs. 50/-
Any
club, District Body or Zonal Body desirous of joining the Association as a
Member in the above categories shall submit an application on the prescribed
form, duly proposed and seconded by a member or a member’s representative, to
the Committee alongwith the amount of Entrance Fee, wherever applicable, and
the annual subscription for the first year.
The committee may accept or reject any such application without
assigning any reason for so doing.
Each
member in the above three categories shall be represented at General
Meetings by a person specially deputed
for the purpose by the member. His name
and address must be intimated by the member to the Hon. Secretary of the
Association in writing immediately on being admitted as a member, and he shall
continue to be the representative of the member until changed by the member
concerned.
Such
a person shall have the right to speak and vote in the General Meetings.
6.
A member of the Association shall cease to be as such
under :
a) Rule 7 - Arrears,
b) Rule 8 - Resignation
c) Rule 9 - Expulsion and Suspension.
7.
Arrears : The annual subscription shall be paid during
the month of January, in each year. If
the annual subscription remains unpaid for more than three months after 1st
January each year, the Committee may be its discretion strike off the name of
the defaulting member from the list of members after giving two weeks notice to
the defaulting member.
A
member whose subscription is in arrear shall not be allowed to vote or take
part in the Annual General Meetings, and / or take part in any Tournaments
recognized by the Association.
8.
Resignation : Any member desiring to resign the membership
shall give written intimation thereof to the Honorary Secretary and the
Committee shall accept the resignation provided that no amount is due from the
member so resigning and provided also that such a member does not come under
the purview of Rule 9.
9.
Expulsion and Suspension
: If a member, or an individual directly connected with a member (Club
Member), refuses or neglects to comply with the provisions of the Rules,
Regulations and By-laws of the Association, or is guilty of such conduct as the
Committee deems likely to endanger the harmony or affect the character or
stability or interest of the Association, such a member shall be liable to
expulsion or suspension for such period as the committee may fix by a
Resolution in a Meeting, as the committee may fix by a provided that not less
than two-thirds of the members of the Committee present at such meeting shall
have voted in favour of the same, provided also that atleast fourteen days
before the meeting at which such a resolution is passed, the member or the
Honorary Secretary of the member, as the case may be, shall have had notice
thereof and of the intended resolution
for the member’s expulsion or suspension, and that he shall at such
meeting and before the passing of such resolution have had an opportunity of
giving orally or in writing any explanation or defence he may think fit. On the adoption of such resolution the
member shall forthwith cease to be a member of the Association and shall have
no claim against the Association. No
appeal shall lie from the determination of the Committee.
10.
Re-admission :
a) Removed
Member : Any member removed from the list of members under Rule 7,may be
re-admitted by the Committee if the total amount due from the member by way of
subscription be paid in full.
b) Resigned
Member : Any member who had resigned under Rule 8, may be re-admitted by
the Committee on payment of a fresh Entrance Fee.
c) Expelled
Member : Any member expelled under Rule 9 may be re-admitted by the
Committee in its meeting by a two-thirds majority of members present and voting
in favour of re-admission, provided that all arrears and dues as at the time of
expulsion are paid in full. Such re-admission shall not take effect for a period of atleast six months.
11.
Official Year : The official year of the Association shall
be the financial year i.e. from the 1st day of April in one year to
the 31st day of March in the next following year.
12.
Management : The
affairs of the Association shall be managed by the Executive Committee which
shall consist of :
I) The office bearers of the Association
viz. The President, the Hon.Secretary
and the Hon. Treasurer, who shall be elected at the Annual General Meeting in
accordance with the election By-laws.
II) Four representatives of the Founder
Members to be elected by themselves from among their representatives.
III) Three members to be elected by the General
Body in the Annual General Meeting.
13.
The President, the Hon. Secretary, the Hon. Treasurer and
the three elected members as described in Rule 12 (III) shall retire
biannually, but shall be eligible for re-election. Members under Rule 12(II) shall retire annually, but shall be
eligible for re-election.
14.
The Executive Committee shall assume office immediately
after the conclusion of the Annual General Meeting at which it is formed and
shall remain in Office until the conclusion of the Annual General Meeting at
which the respective office bearers and members are due to retire unless they
resign office before the expiry of their term.
15.
Non-receipt of sufficient number of nominations for the
posts of office-bearers and/or Members of the Executive Committee shall not
invalidate the elections. The posts
remaining vacant shall be filled in by the Executive Committee at their first
meeting except in the case of the President which post, if vacant, shall be
filled in by the General Body in the Annual General Meeting at which the
elections are held, from among the persons entitled to stand for such post.
Any
casual vacancy, including that of the Hon. Auditor occurring during the tenure
of its office may be filled in by the Committee at its discretion.
16.
The committee, in its first meeting, shall elect its
Chairman, and a Joint Honorary Secretary from among its members. In the absence of the President, the
Chairman so elected, shall preside over all the meetings of the Executive
Committee.
The
powers and the duties of the Joint Hon. Secretary shall be specified by the
Committee.
17.
The Executive Committee
: The executive committee
elected as per Rule 12 above shall have powers to act notwithstanding any vacancy
among its members. It will carry out
the objects of the Association and for that purpose shall exercise all powers
and authorities of the Association. It
shall be entitled to frame its by-laws and regulations for the administration
of the Association and shall be entitled to make additions and alterations in
such by-laws and regulations for giving effect to all or any or the objects of
the Association.
18.
The Committee shall meet at least once in two months to
dispose of matters raised before it and any matter dealing with the Association
and such other matters as may be on the Agenda at the time of the meeting.
At
least seven clear days’ notice shall be given to the members of the Committee
specifying the day, hour and place of the meeting, alongwith the agenda fixed
for the meeting. Non-receipt of the
notice by any member, however, shall not vitiate the proceedings of any
meeting.
19.
Five members present shall forma quorum. If there is no quorum, the meeting will be
adjourned as may be determined by the members present. No quorum shall be necessary at an adjourned
meeting.
20.
Questions arising in any meeting shall be determined by a
majority of votes of members present and voting, save as otherwise provided in
the Rules. In the case of an equality
of votes, the Chairman shall have a casting vote.
21.
Any member of the Executive Committee, except the President,
remaining absent for three consecutive meetings, without obtaining leave of
absence, shall automatically cease to be a member of the Committee.
22.
The President, or in his absence the Chairman, or in the
absence of both, the Vice-President, or on the absence of all three, any member
present and duly elected by the majority, shall act as Chairman of any meeting.
23.
An urgent meeting of the Committee may be called by the
President, either on his own initiative or on receipt of a written requisition
from any five members of the Committee.
Written notice of atleast forty-eight hours shall be given to each
member of the Committee in the case of every such meeting.
24.
Powers of the Executive Committee : The Committee shall,
save as provided hereinbefore have power
:
a) To carry
out the objects of the Association as specified in clause 2 of the
Memorandum of the Association,
b) To make or
repeal or amend and maintain and publish all necessary By-laws and Regulations
not inconsistent with these Rules. Such
by-laws and Regulations shall remain in force until any one or more of the same
are altered or repealed by the General Body,
c) To
prohibit any act or practice by members which in the opinion of the Committee
is detrimental to the interests of the Association and the game and to deal
with such members disregarding such prohibition in such manner as it may think
proper,
d) To
consider and deal with all questions as to the right of representation at
General Meetings,
e) To decide
the question of eligibility of persons elected as members of the Committee,
f) To inflict
Penalties on any member or its representative or any Person for infringement of
the Rules of the game or the Rules of the Association; and to take such
disciplinary action as it may deem fit.,
g) To
sanction Open Tournaments and to prohibit holding of unauthorized Championships
or Open Tournaments within its jurisdiction;
h) To
delegate all or any or its powers and / or functions to its duly appointed
sub-committees.,
i)
To enlist by co-operation for any special purpose the
services of any person, not office-bearers or members of the Committee, and
j)
To do all such other things and take all such other steps as
shall be necessary for the general welfare and conduct of the Association.
25.
The Committee is the sole authority for interpretation of
the Rules and its decisions on any question of interpretation shall be final
and binding on the members.
26.
Powers and Duties of the office-bearers :
The
powers and duties of the of the office bearers as described in Rule 12(I) shall
be as under :
PRESIDENT : The
president shall be elected by the General Body at their Annual General Meeting,
not necessarily from among the persons entitled to attend the General Meetings
as laid down in Rule 27 (b). He shall
convene and preside over all the meetings of the Association, including the
General Meetings, Meetings of the Executive Committee, and Meetings of the
Sub-Committees of which he is a member.
In case of equality of votes, he shall have a casting vote. If, in his opinion, an emergency has arisen
which requires that immediate action should be taken, he shall take such action
as he deems necessary and shall report the same to the General Body or the
Executive Committee, as the case may be, at their next meetings.
HON.
SECRETARY : The Honorary Secretary shall be elected by the General Body at their Annual General
Meeting, nor necessarily from among the persons entitled to attend the general
Meetings as laid down in Rule 27 (b). He
shall be the Secretary of the Executive Committee and shall carry on the
correspondence for and on behalf of the Association and give effect to the
resolutions of the General Body and the Executive Committee. He shall enter and keep the Minutes of all
the General Body and the Executive Committee Meetings in books specially kept
for the purpose. He shall also be
responsible for the maintenance of other records or registers, as well as, for
the custody of all papers and moveable and immovable property of the
Association and for carrying out other duties that may be entrusted to him.
HON.
TREASUTER : The Honorary Treasurer shall be selected by the General body at
their annual General Meeting, not necessarily from among the persons entitled
to attend the General Meetings as laid down in Rule 27(b). He shall exercise general supervision over
the funds of the Association and advise the Executive Committee on its
financial policy. He shall collect all
subscriptions and monies due to the association and keep a regular account of
receipts and payments. He shall be
responsible to all monies disbursed and received by the Association from
whatever source derived and shall issue receipts for the same on the official
form. He shall submit to the Executive
Committee a statement of receipts and expenditure every two months, as well as,
the annual statement of Receipts & Expenditures the Balance Sheet as
audited for the previous year and the Budget Estimates for the ensuing year.
27. General Meetings :
a) The Annual
General Meeting : The Annual General Body Meeting of the Association shall ordinary be held not later
than the 30th day of September in each year at such time and place
as the President may fix in Poona.
b) The attendance
at General Meeting be open to that Patrons, Life Members, Benefactors of the
Association, and to the representatives of the Founder Members as described in
Rule 5(b).
28. The business of the Annual General
Meeting shall ordinarily be :
I) To record the Minutes of the last
Annual General Meeting and of any Extra-ordinary General Meeting hold during
the year.
II) To receive and adopt the Annual Report
presented by the Executive Committee
III) To pass the Accounts, duly audited, for
the previous year,
IV)
To consider and deal with any resolution, notice whereof
shall have been given to the Honorary Secretary by a Member ten clear days
before the date of the Meeting,
V)
To elect the office-bearers of the Association and the
Members of the Executive Committee, as described under Rule 12(I) and Rule
12(III).
VI) To elect an Honorary Auditor or Hon,
Auditors.
VII) To consider any recommendation of the
Executive committee, and
VIII) To consider any other competent business
as the Chairman may allow.
29. Extraordinary General Meeting :
a) An
extraordinary General Meeting may be convened at any time by the Executive
Committee or at the discretion of the President, or must be convened by the
Hon. Secretary, for a date within six weeks of the receipt by him or a
requisition in writing to that effect given by not less than one-third of the
Members and their representatives entitled to attend and vote at General
Meetings. Every such requisition and
the convening notice, shall specify the business for which the meeting is to be
convened and no other business shall be transacted at such meetings.
In
the event that the Executive Committee or the Hon. Secretary fails to convene
such a meeting within six weeks of the receipt of the requisition the
requisitionists shall have the right to call such a meeting on their own.
30. I) Notice of any
General Meeting shall be sent under Certificate of
Posting
to the members at last twenty one clear days prior to the data fixed for such a
meeting.,
II) The notice shall specify the date, time and
place of such a meeting and the Agenda for the meeting. In the case of an Annual General Meeting,
the notice shall be accompanied by a printed or cyclostyled copy of the Annul
Report and the audited Statement of Accounts for the previous year.
III) In case of any emergency, the President, in his
discretion, may convene such a meeting at shorter notice of not loss than three
days.
IV) The accidental omission to give such notice to
any member entitled thereto, or the non-receipt thereof by him, shall not
invalidate the proceedings of any general Meeting.
31. I) At all General Meetings, ten (10)
persons entitled to attend the meeting as described in Rules 27 (b), when
present in person, shall form a quorum.
If, at a General Meeting, quorum is not present within fifteen minutes
of the time fixed for the meeting, the meeting shall stand adjourned to the
same day at the same place after half an hour of the substituted time. No quorum shall be necessary at an adjourned
meeting.
II) No business other than the formal adjournment of the meeting shall be transacted at any General Meeting if no quorum is present.
32. a) Except
for want of quorum, no General Meeting once held shall be adjourned unless
two-third of the persons attending it ask for such adjournment.
b) The Chairman shall fix a day, time
and place for such an adjourned meeting, notice of which shall only be given to
the persons who were absent for the meeting out of the lot entitled to attend
it under Rule 27(b).
33. I) Except as otherwise provided in
these Rules, all questions at General Meetings shall be decided by a majority
of votes cast in respect of same. The
Chairman shall have a casting vote in addition to his ordinary vote.
II) Voting shall be by show of hands, or
by ballot or poll if demanded by atleast five persons present, as may be
decided by the Chairman. Elections
shall be held by ballot only.